Heppuwa
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The "No-Fluff" Wedding Checklist

A practical, Sri Lankan-focused guide to planning your big day without the stress.

1.

Budget & MoneyEdit / Manage

✔️ Tasks

Set a total budget and a “stretch” budget.
Allocate amounts for each category (venue, food, dress, photography, etc.).
Decide who is paying for what.

⚠️ Watch Out For

  • Vendors adding hidden service charges.
  • Taxes not included in initial quotes.
  • Paying large amounts before signing a contract.
2.

Guest ListEdit / Manage

✔️ Tasks

Draft guest list (A-list + B-list).
Collect addresses (use a form or wedding website).
Decide on “Kids or No Kids” policy.

⚠️ Watch Out For

  • Family members adding last-minute guests.
  • RSVPs never coming—follow-up needed.
  • Seating plan drama (always start with families).
3.

VenueEdit / Manage

✔️ Tasks

Visit at the exact time of your planned event.
Check parking, washrooms, lighting, AC, and weather plan.
Confirm package: hours included, furniture, sound, generators.

⚠️ Watch Out For

  • Venue saying “we’ll arrange this later” (get it in writing!).
  • Extra charges for staying past the booked time.
  • Restrictions on music volume, decorations, candles, alcohol, etc.
4.

Food & CateringEdit / Manage

✔️ Tasks

Do a tasting.
Confirm vegetarian, vegan, halal, gluten-free needs.
Decide food station vs buffet vs plated.

⚠️ Watch Out For

  • Caterer reducing serving quantities.
  • Food running out because of walk-ins or family adding guests.
  • Extra charge for servers/staff.
5.

Photography + VideographyEdit / Manage

✔️ Tasks

Review portfolio (actual wedding albums, not Instagram highlights).
Confirm number of photographers.
Confirm delivery timeline + number of edited photos.
Discuss style: candid vs posed vs traditional.

⚠️ Watch Out For

  • Photographers outsourcing editing to cheap editors.
  • Extremely long delivery (6–12 months).
  • No backup equipment (ask!).
6.

Outfits + BeautyEdit / Manage

✔️ Tasks

Arrange dress/saree/suit fittings.
Test makeup & hairstyle trial.
Buy shoes early and break them in.

⚠️ Watch Out For

  • Saree draping/makeup artist not showing up (sign a contract).
  • Outfit not fitting after last-minute weight changes.
  • Heavy jewelry causing neck/shoulder pain.
7.

Music + EntertainmentEdit / Manage

✔️ Tasks

Confirm playlist (entry, cake cutting, first dance).
Sound system test with DJ/band.

⚠️ Watch Out For

  • Venue speakers sounding terrible.
  • Last-minute changes by the MC.
  • DJ playing random songs you didn’t approve.
8.

Decor + FlowersEdit / Manage

✔️ Tasks

Share a mood board.
Confirm EXACT flower types (fresh vs artificial).
Ask for a mock-up centerpiece.

⚠️ Watch Out For

  • Florists replacing flowers with cheaper ones.
  • Decor team not having enough time for setup.
  • Additional cost for teardown.
9.

Officiant / RegistrationEdit / Manage

✔️ Tasks

Book registrar or religious officiant early.
Prepare documents (IDs, witnesses, etc.).
Confirm ceremony script.

⚠️ Watch Out For

  • Miscommunication about legal paperwork.
  • Officiant arriving late.
10.

Accommodation & TransportEdit / Manage

✔️ Tasks

Book rooms for bride/groom/family.
Arrange transport: cars, vans for bridal party.

⚠️ Watch Out For

  • Drivers getting lost.
  • Cars arriving dirty or late.
  • Weather ruining convertible/open-top plans.
11.

TimelineEdit / Manage

✔️ Tasks

Create full-day timeline (minute-by-minute).
Share with photographer, makeup artist, drivers, and MC.
Assign point person (not the couple).

⚠️ Watch Out For

  • Bride/groom doing everything themselves → burnout.
  • Family members delaying photos.
12.

Emergency KitEdit / Manage

✔️ Tasks

Pack: Safety pins, Mini sewing kit, Painkillers
Pack: Band-aids, Wet wipes, Tissues
Pack: Compact powder, Shoe cushions, Double-sided tape, Power bank
13.

PaymentsEdit / Manage

✔️ Tasks

Track deposits + final payments.
Make envelopes or schedule transfers in advance.

⚠️ Watch Out For

  • Vendors demanding cash only.
  • Forgetting tips for staff.
14.

Honeymoon PrepEdit / Manage

✔️ Tasks

Book travel & accommodation.
Check passports + visas.
Pack essentials.

⚠️ Watch Out For

  • No buffer day—don’t fly the next morning if possible.
15.

On The DayEdit / Manage

✔️ Tasks

Eat something!
Drink water.
Hand over your phones to a friend.
Stay calm and enjoy—small things will go wrong and that’s okay.