The Ultimate 12-Month Sri Lankan Wedding Planning Checklist (2025/2026 Guide)

So, you’re engaged! Congratulations. Now comes the big question: Where do we even start?

Planning a wedding on this island is unique. You aren't just managing vendors; you are managing traditions, auspicious timings, and often, two very large families.

Whether you are planning a traditional Poruwa ceremony or a modern destination wedding in Galle, this is your master checklist to ensure nothing falls through the cracks.

12 Months Out: The Foundation

• The "Nekath" Consultation: If you are following tradition, visit your family astrologer with your horoscopes. Get your auspicious wedding dates and times.
• Set the Budget: Be realistic. Factor in the "hidden costs" like 10% service charges and 15% VAT at hotels.
• Draft the Guest List: In Sri Lanka, this list grows fast. Get a "Must-Invite" count from both sets of parents early.
• Book the Venue: The best wedding venues in Colombo and beach resorts book out 12-18 months in advance. Secure your date with a deposit.

9-10 Months Out: The "Dream Team"

• Secure Your Photographer/Videographer: The top names in Sri Lanka book out the fastest. Look at portfolios and lock them in.
• The "Big Reveal" Outfit Search: Start looking for your bridal designer. Whether it's a Kandyan Osariya, a Red Saree, or a Western Gown, custom-made outfits take months of fittings.
• Engagement Shoot: Schedule your pre-shoot now. It’s a great way to "practice" in front of your photographer.

6-8 Months Out: The Details

• Select Your Retinue: Choose your bridesmaids, groomsmen, and flower girls.
• Florist & Decorator: Discuss your theme. Pro Tip: If you want specific imported flowers (like Peonies or Tulips), tell your florist now so they can check seasonal availability and import costs.
• Wedding Invitations: Start looking at printers. In Sri Lanka, "boxed" invitations or laser-cut designs are popular but take time to manufacture.

4-5 Months Out: Tradition & Taste

• Book the "Ashtaka" and Dancers: For a Poruwa ceremony, you need an Ashtaka (officiant) and traditional drummers/dancers.
• Food Tasting: Meet with your hotel or caterer. This is the time to decide: Standard Buffet, Sit-down, or a modern "Action Station" menu?
• Order the Wedding Cake: Whether it's a traditional Sri Lankan Rich Cake or a modern tiers-cake, book your baker.

2-3 Months Out: The Logistics

• Send the Invitations: Aim to have these delivered at least 8 weeks before the big day (earlier if you have guests coming from abroad).
• Wedding Rings: Visit your jeweler for sizing and engraving.
• Beauty Prep: Start your skincare routine. Book your wedding hair and makeup artist for a trial.

1 Month Out: The Final Countdown

• Final Fittings: Ensure your saree or dress fits perfectly. Walk in your wedding shoes to break them in!
• Confirm Headcounts: Give your venue the final guest count for catering.
• The "Perahera" of Documents: If you are a foreigner marrying in Sri Lanka, ensure all legal paperwork and affidavits are finalized with the registrar.

1 Week Out: Relax

• Brief the "Point Person": Designate one person (not the bride or groom) to handle vendor payments and emergencies on the day.
• Pack the "Emergency Kit": Safety pins, Panadol, blotting paper, and a spare phone charger.
• Get Your Glow On: Final spa treatments and plenty of water!